Job Description/Responsibilities

• Provide administrative support to the executive director and senior management staff
• Maintain/plan for office supply purchases
• Maintain office organization
• Maintain entire filing system with emphasis on keeping the executive director’s filing updated
• Responsible for maintaining computer hardware and software, with consultant’s assistance, and performing daily computer backups
• Perform reception duties, e.g., answering telephones, greeting people, responding to emails, etc.
• Assist in meeting, conference, and event logistics
• Attend board meetings, take meeting minutes, and prepare and send out board information in coordination with the executive director
• Manage staff travel
• Develop and maintain contact lists for mailings
• Create and edit documents
• Pick up and drop off mail at post office; distribute mail to staff
• Maintain executive director’s schedule
• Assist in Human Resources tasks
• Print and maintain stocks of informational materials
• Perform other related duties as assigned by senior management staff

Qualifications/Desired Attributes

• Associate’s degree in business, management, computer applications, clerical, or related field, or 3-to-5 years of relevant work experience
• Proficiency in Microsoft (MS) Office applications; MS Project and QuickBooks experience a plus
• Excellent verbal/written communication skills
• Outstanding attention to detail, highly organized, and proficient at multi-tasking
• Experience working at a nonprofit organization helpful
• Self-motivated, able to work independently, and a team player
• Ability to handle confidential information